Workforce Development

Employee Training Records Database

NS-TMS is a training record management system that centralises your employee training records in one searchable database. Build training plans from gap analysis and retraining due dates, track completions with evidence and certificates, and export to xlsx, csv, docx or pdf. Built for ISO 9001 compliance with automated SMS and email reminders. Available in Australia with cloud or on-premise options.

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Why NS-TMS

Never Fail an Audit Again

When auditors ask for training records, be ready in seconds. NS-TMS is training records management software that maintains a complete, searchable database of every training program, every employee completion, and every certification expiry - with automated reminders before anything lapses.

  • Build training plans using accurate data from gap analysis and retraining due dates
  • Track completions with dates, trainers, location, and attached evidence
  • Automated retraining reminders via SMS and email
  • Search and export records to xlsx, csv, docx, txt, html, or pdf
  • Configurable search panel - add the fields you need
  • AES-128 encrypted with role-based access control
Training Dashboard
156
Active Employees
12
Expiring This Month
94% CompliantISO 9001 Ready
Features

Complete Training Management

Training Plans

Build your training plan using gap analysis and retraining due dates. Define required training by role, department, or individual. Visualise in calendar view and export to xlsx, csv, or pdf.

Training Records

Get easy access to all employee training records. Record completions with date, trainer, location, and attach certificates or evidence. Search and export to xlsx, csv, docx, txt, html, or pdf.

Gap Analysis

Instantly see who needs training, what's overdue, and what's expiring soon. Use gap analysis data to build your next training plan.

Auto Reminders

SMS and email notifications before training expires. Configurable lead times.

Calendar View

See upcoming training sessions and expiries in calendar format. Plan ahead.

Data Security

AES-128 encryption protects employee training data. Role-based access control.

Compliance

Built for Quality Standards

NS-TMS helps you meet training documentation requirements across multiple standards.

ISO 9001

Clause 7.2 Competence - documented training records and effectiveness evaluation

ISO 13485

Medical device manufacturing training with documented evidence of competence

IATF 16949

Automotive-specific training including core tools (APQP, PPAP, FMEA, SPC, MSA)

FDA / GMP

Training documentation for 21 CFR Part 820 Quality System Regulation

Reporting

Audit-Ready Reports

Training Matrix

Visual grid showing all employees vs required training with completion status at a glance.

Individual Employee Records

Complete training history for each employee with certificates and evidence attached. Export to xlsx, csv, docx, txt, html, or pdf.

Retraining Due Dates

List of all training and certifications expiring within a configurable timeframe. Never miss a retraining deadline.

Monthly Summary Dashboard

People trained each month, total hours spent in training, and training by category - with charts and drill-down by department.

See It In Action

Product Screenshots

Click any image to enlarge

NS-TMS Welcome Screen
Training Management Dashboard
NS-TMS Training Plan
Training Plan
NS-TMS Employee Records
Employee Training Records
NS-TMS Calendar Year View
Calendar - Year View
NS-TMS Calendar Week View
Calendar - Week View
NS-TMS Training Hours Chart
Training Hours Chart
NS-TMS Training by Category
Training by Category
NS-TMS Advanced Search
Advanced Search
NS-TMS Search Panel
Configurable Search Panel
NS-TMS Admin Panel
User Administration
NS-TMS Login
Secure Login
Accessibility

Access Anywhere

NS-TMS is browser-based and mobile-responsive. Supervisors can record training completions from the factory floor, and managers can check compliance status from anywhere.

  • Works on phones, tablets, and desktops
  • No app to install - just open your browser
  • Cloud-hosted or on-premise options
  • Real-time sync across all devices
Mobile Ready
Record training from anywhere
FAQ

Training Records & ISO Audit Questions

Short answers to the questions we hear most often from auditors, quality managers, and supervisors.

What is an employee training records database?
An employee training records database stores every training requirement, completion, and evidence (certificates, sign-offs, attachments) in one searchable system. It helps you prove competence quickly during ISO audits.
How do you build a database to track employee training and retraining?
You define training plans (by role, department, or individual), record completions with dates and evidence, then use expiry dates and reminder rules to manage retraining. NS-TMS includes gap analysis so you can instantly see overdue or missing training.
How does NS-TMS support ISO 9001 training records (Clause 7.2 Competence)?
NS-TMS keeps documented training records (who was trained, on what, when, by whom, and with what evidence) and makes them easy to retrieve. This supports ISO 9001 Clause 7.2 competence requirements and reduces audit preparation time.
Is NS-TMS available in Australia (cloud or on-premise)?
Yes. NS-TMS can be delivered as a cloud-hosted solution or installed on-premise, depending on your security, IT, and compliance requirements in Australia.
What is a training record management system?
A training record management system is software that centralises all employee training plans, completion records, certificates, and retraining schedules in one place. It replaces spreadsheets and paper records with a searchable database that tracks who was trained, on what, when, by whom, and with what evidence. NS-TMS includes gap analysis, automated reminders, and export to xlsx, csv, docx, txt, html, and pdf.
What reports does NS-TMS include for training records management?
NS-TMS includes seven built-in reports: training calendar (daily, weekly, monthly, yearly views), retraining due dates, people trained each month, total hours spent in training each month, training by category, gap analysis, and a monthly summary dashboard. All reports can be exported to xlsx, csv, docx, txt, html, or pdf.
Can NS-TMS replace our spreadsheet-based training records?
Yes. Most organisations start with spreadsheets but outgrow them as headcount rises and audit requirements tighten. NS-TMS provides a structured database with configurable search panels, automated retraining reminders via SMS and email, and gap analysis that a spreadsheet cannot replicate. Your existing training data can be imported during setup.

Be Audit-Ready Every Day

Stop scrambling for training records. NS-TMS keeps everything organised, up-to-date, and instantly accessible.

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customDB@nicks-software.com+61 416 563 915